Sample Long Term Schedule
Begin to plan your poetry slam about six to seven weeks prior to the day it will be held.
Week 1 & 2 (Sept. 18-Oct. 1)
1) Choose your crew—your friends Sarah, Mohammad, Anthony and Desiree decide to help you out.
2) Discuss where the event will be held. Make a list of four possible locations. Your school might be a good place to start.
3) Type up an event summary sheet to show teachers, parents and businesses if need be. Break this sheet into five categories: Who? What? When? Where? Why? You want people to know exactly what your poetry slam will include. What is the theme?
4) Find a faculty member who might be interested in acting as an adult helper. Show him/her your event summary sheet. It might be important to other adults that a teacher or parent is helping you with your project.
5) Schedule meetings with your principal and the managers of the locations you chose to discuss your event. Make sure you bring the event sheet with you.
Week 3 & 4 (Oct.2 - 15)
1) Yahoo! Your principal gave you permission to have your poetry slam in the school auditorium on October 28th.
2) You have five weeks to pull all the strings together for this event. Now is a good time to delegate responsibilities to all members of your team. Make a list of everything that needs to be done and discuss these things. Make a deadline for each task.
3) Sarah is in charge of all marketing for the event. She will create colorful posters to post around school, make an announcement at school, ask permission to leave a stack of flyers in local businesses, and will spread the word through peers, teachers and parents. Sarah will also be in charge of recruiting people to read their poetry. She can do this by posting a sign up sheet in your school and other key places.
4) Mohammad will be in charge of recruiting judges for the event. He will contact any local poets he knows about, creative writing teachers, anyone who did you favors for the event, and should choose a hip college student (who won’t be biased towards any participants). Mohammad should also write out a sheet on how the poets will be judged (your teacher or advisor can help with this).
5) Anthony will be in charge of decorations for the event. He will have to visit the auditorium and do some sketches of what different decorations would look like in it. If the theme of your poetry slam is secondhand smoke, the decorations should reflect that theme.
6) Desiree will be in charge devising a plan for the winners of the slam. She will be in charge of gathering prizes for the winners. Desiree should go around to local businesses with the event sheet and ask them if they would be able to donate a prize for one of the winners.
7) Be prepared…your team will be reporting back to you at every step so make sure you are making a list of who has done what.
Week 5 (Oct. 16-22)
1) Now that you have all of these important things done, you have the great task of creating a detailed schedule for the day of the event. Look below for a sample Poetry Slam Day Schedule.
2) Make sure posters for the slam are still up all around school. Make sure you have a bunch of people signed up to read at the slam. Some people might drop out at the last minute, so you need to have a lot on the original sign up sheet.
3) Send everyone participating in the event a reminder email or letter.
Week 6 (Last Week-Oct. 23-28)
1) Have someone else in your group read your Poetry Slam Day Schedule to make sure you didn’t forget anything. Using this schedule, photocopy programs that include the names of all the poets for the audience.
2) Collect short bios for all poets reading at your slam. Read these before each poet reads his/her poem on the day of the slam.
3) Have everyone in your group help Anthony execute his awesome decoration plans for the auditorium.
4) The day before the slam, make some brownies and cookies and mix some lemonade to sell as refreshments. All proceeds go to supporting your cause!
5) Prepare for an excellent time!